Terms of Service for Recruiters

Get hired for Recruiting Projects via Relancer

Valid from 1.01.2020

This Terms of Service summarizes the principal terms of collaboration between Relancer (“Relancer,” “we,” or “us”) and the Recruiter (“you” or “Recruiter”), who has signed up as an independent Recruiter on Relancer to get hired for Recruitment Projects with one or multiple Clients.

When accepted by you, these Terms of Service form a legally binding contract (Contract) between you and Relancer (as defined below).

Please read these Terms of Service carefully. By accepting these Terms of Service, you acknowledge that you have read, understood, and agree to be bound by these Terms of Service. If you do not agree to be bound by these Terms of Service, then please do not access or use Relancer's Services.

1. GENERAL PRINCIPLES

1.1 Relancer is an online marketplace for connecting businesses (Clients) and Recruiters who work via the Relancer platform as independent contractors.

1.2 It is the responsibility of the Recruiter to ensure that the services and values provided to the by Relancer are in accordance with their needs.

1.3 Relancer does not limit or regulate the services provided by the Recruiters. Relancer acts as a marketplace where  Relancer's Recruiters provide the following (but not limited to) services:

1.4 The aim of Relancer is to provide support for independent Recruiters and help them find suitable recruiting Projects with trusted Clients.

1.5 The role of Relancer is to make sure the Recruiter and Client have the best possible opportunities to get matched with the right partner; to make sure the collaboration between Recruiter and Client goes smoothly; and solve any rising disputes in a transparent manner keeping the interests of both sides in mind.

1.6 Relancer's team has the know-how and network to help businesses choose the right Recruiter(s) with specific expertise in a preferred location. Relancer will do it's best to provide best-suited Recruiters and present all necessary information. The Recruiter and Client understand that the final decision is made by the Client and Relancer can not be held responsible for any declines or cancellations by the Client.  

1.7 Recruiters choose to work through Relancer to:

  1. have flexibility and the freedom to choose their own terms;
  2. receive projects which fit their preferences;
  3. work with vetted and trusted clients;
  4. have support for creating their profiles, proposals, contracts, invoices, payments and more;
  5. get paid on time and have peace of mind;
  6. always get feedback about their proposals and progress.

2. SERVICE PROCESS

2.1  Getting started

After signing up, every recruiter will receive a request for an Onboarding Call with one of Relancer's Success Managers. We will map your a) skills and expertise, b) values and mindset and c) preferences regarding Projects and collaboration models. This will help us welcome you into our community and match you with the best-suited recruiting Projects.

2.2  Receiving projects

Each job vacancy from a Client is considered as a separate Project. Client can assign a different Recruiter for each Project (in case the roles are very different and need specialized Recruiters) or select a single Recruiter to handle multiple Projects.

Relancer will send you Projects per your preferences so you can decline or confirm your interest. You are always welcome to ask more questions via email or a phone call.

Please keep in mind that as we mostly work with SMBs, startups and scaleups (11 – 500 employees) the Project descriptions can change and get more specific during further negotiations. It's up to you to make suggestions regarding their Recruitment Strategy if you see fit.

2.3 Reviewing and confirming Projects

After confirming your interest in a project, we'll set up a Briefing Meeting with the Hiring Manager. The goal of the Briefing Meeting is to evaluate your match with the Client and the Project. Client should provide the Recruiter with necessary information so the Recruiter can assess their ability to achieve recruitment deliverables and make a final proposal for their fees and estimated deadlines after the meeting.


The Account Manager from Relancer will participate in the Briefing Meeting with the Client and you. The Account Manager will advise the Client on evaluating and selecting the Recruiters, but the Client will be responsible for the final decision.

2.4 Composing Proposals

After the meeting, the Recruiter will make their final proposal for the Project, which should include:
1. Collaboration Model preferences (different options can be proposed)

2. Fee(s)

3. Estimated time input and deadlines

4. Short cover letter to explain your motivation to take on this specific Project

5. References from your past clients or managers (please provide 2-3 contacts with their names, emails, phone numbers and your relationship)

We carefully choose the Recruiters for each project to avoid wasting time for each side. We will guide you through and give feedback in every step. Our goal is to create successful recruitment projects and enjoyable collaboration, so we're very focused on quality.

2.5 Recruitment Contract between the Recruiter and Client

Relancer provides Contract Templates and (if necessary) helps to negotiate terms between the Recruiter and Client, who will agree on Milestones, Deliverables, Collaboration Model, Fees and other terms. Using the Contract Template is not mandatory.

Relancer is not included in the Recruitment Contract between the Recruiter and the Client. Both parties are in a separate agreement (Terms of Service) with Relancer.

2.6 Collaboration and progress tracking

Relancer will not regulate the collaboration between the Recruiter and the Client after they've signed the Recruitment Contract. All further collaboration is agreed between the Recruiter and the Client with the Milestones and Deliverables in the contract.

Each Recruiter has their own working processes, which they will align with the Client's situation and needs.

It is recommended to have an Onboarding Meeting to go over the Project before the work starts. It is recommended to set Check-In Meetings (via email, in person meeting, video call) deadlines to keep track of the progress.

2.7 Project wrap-up

Relancer will provide instructions on how to successfully close the Project and will participate in the Project Wrap-up meeting. Relancer will make sure the Client is billed accurately and will issue an invoice on behalf of the Recruiter. Relancer will make sure the Recruiter is paid accurately and on time.

3. ROLE OF RELANCER

3.1 The role of Relancer is to ensure: 

3.2 The Account Manager from Relancer is included in all the communication until a Recruiter is hired and a contract is signed between the Recruiter and the Client. This includes all email communication and the Briefing Meeting.

3.3 Relancer will not participate in communication and meetings between the Recruiter and Client after the contract has been signed between both parties (excluding the final Project Wrap-up meeting).

3.4 Relancer has the right to request feedback and information from the Recruiter and Client at any given point to ensure collaboration success. Relancer collects feedback to make sure the Recruiter is on track to achieve the agreed recruitment deliverables and offers a high quality service experience to the Client.

3.5 If the first 14 days since starting the Project show that:

  1. the Recruiter might not be able to deliver the hiring goals, or
  2. the Client might not be able to contribute to Project success,

Relancer will take measures to improve collaboration between parties or terminate the collaboration.

3.6 Relancer will provide a Contract Template and receive a copy of the final contract between the Recruiter and the Client. Including the description of Milestones and Deliverables set for the Project.

4. RELANCER'S SERVICE FEE

4.1 Relancer has no upfront or membership costs. Signing up and receiving Projects on Relancer's marketplace is free.

4.2 The Client will be billed according to the agreement with the Recruiter (hourly, retainer or contingency). Relancer charges Recruiters a percentage of their fee depending on the total amount they’ve billed with a client.

4.3 Relancer charges Recruiters a sliding Service Fee based on the total amount billed to a single client. You pay:

For example, if you begin an hourly or fixed-price contract with a new client for $12 000, you’ll be billed 15% on the first $10,000 and 10% on the remaining $2000. Many Recruiters choose to add a small markup to their bids to account for this business expense. If you need help with adding a markup for your fee or have any questions, please consult with your Account Manager. We are always here to help you succeed.

This fee allows us to create the needed services and technology, from matching you with vetted clients to collaborating, communicating, getting paid, and payment protection.

5. COLLABORATION MODELS

The Recruiters can set and negotiate their own rates and pricing models. Of course, it depends on the overall market situation, the Recruiter's experience level and skills. Also Clients have different budgets and pricing model preferences. Some Projects and Collaboration models are a better match than others.

5.1 Hourly commitment

It's a suitable model if the Client needs help for particular repetitive tasks, such as sourcing candidates or conducting screening interviews. Hourly model also makes sense when the Client has multiple similar roles or plans to work with you for a longer period than just one Project.

Clients are billed based on the hour’s Recruiters have worked on the Recruitment Project.

The billing cycle is weekly during the first month, from the second month the billing cycle can be switched to monthly if agreed between the Recruiter and Client. The first weeks will show if the collaboration between the Recruiter and Client is successful in longer-term.

 

The payments for Hourly Invoices are due in 5 days after the invoice is issued.

5.2 Exclusive commitment

Retainer suits best if the Client doesn’t have/need an in-house recruiter or wants extra help with some specific roles. It also makes sense when you already have a pool of suitable candidates and might be able to fill the role fast. In this case, you work exclusively with the role and are committed to the Client.

 

50% of the Total Recruitment Fee is transferred to Relancer's bank account at the beginning of the project as a retainer. The retainer payment establishes a mutual commitment for both sides for a common goal.

When you reach agreed Milestones, Relancer will transfer the agreed amount of the fee to you. The scope and deadlines of the Milestones are agreed by the Client and you in the Recruitment Contract.

The rest of the Recruitment Fee is due in 14 days after the Client has signed an employment contract with the candidate presented by the Recruiter.

5.3 Contingency commitment

If the Client has used up most of their recruitment budget and has in-house recruiters also working on the role, it makes sense for them to hire a Contingency Recruiter. It will be the most profitable option for you, but with most risk – Client only pays for results. You might not* be committed to the Client, but will provide an additional pipeline of candidates.

*Might not be committed means that Contingency Recruiters usually work with multiple Clients at the same time and can prefer Projects where they can get results faster and with less effort.

The Contingency fees vary from 10% to 30% of the anticipated annualized salary or wages of the candidate.

The Contingency fee is due in 14 days after the Client has signed an employment contract with the candidate presented by the Recruiter.

6. PAYMENTS VIA RELANCER

6.1 All invoicing and payments between the Recruiter and Client are done via Relancer. Relancer ensures the Client is billed and the Recruiter is paid accurately.

6.2 The Client will be billed according to the collaboration model with the Recruiter (hourly, exclusive or contingency). Relancer charges Recruiters a percentage of their fee depending on the total amount they’ve billed with a client.

6.3 Relancer handles international payments.

6.4 The Recruiter is responsible for making sure their legal entities are set up and taxes are filed correctly as per the laws in their country of residence. The Client is responsible to determine proper classification of all Recruiters as either independent contractors, sole proprietors or employees. For US-based Independent Recruiters, the Client should refer to the IRS guidelines and other federal, state, and local regulations applicable.

7. TAXES AND BENEFITS

Recruiter acknowledges and agrees that Recruiter is solely responsible

(a) for all tax liability associated with payments received from Recruiter's Clients and through Relancer, and that Relancer will not withhold any taxes from payments to Recruiter;

(b) to obtain any liability, health, workers’ compensation, disability, unemployment, or other insurance needed, desired, or required by law, and that Recruiter is not covered by or eligible for any insurance from Relancer;

(c) for determining whether Recruiter is required by applicable law to issue any particular invoices for the Recruitment Fees and for issuing any invoices so required;

(d) for determining whether Recruiter is required by applicable law to remit to the appropriate authorities any value added tax or any other taxes or similar charges applicable to their fees and remitting any such taxes or charges to the appropriate authorities, as appropriate; and

(e) if outside of the United States, for determining if Relancer is required by applicable law to withhold any amount of the Recruitment Fees and for notifying of any such requirement and indemnifying Relancer for any requirement to pay any withholding amount to the appropriate authorities (including penalties and interest).

8. GUARANTEES

8.1 Guarantees from Recruiter

For any guarantees regarding the Project results and Candidates, the Client should negotiate and agree with the Recruiter.  

8.2 Guarantees from Relancer

9. TERMINATION

9.1 The Recruiter agrees to immediately inform Relancer about any updates or cancellations regarding their Projects. The Recruiter acknowledges and agrees that the compensation Relancer receives for making our Services available to Recruiters and Clients is collected through the Service Fee. Relancer only receives this Service Fee when a Client and a Recruiter pay and receive payments through Relancer, so withholding or misrepresenting information may endanger Relancer's ability to provide its Services. Disregarding this will be grounds for termination without additional notification.

9.2 The Recruiter agrees with the Non-circumvention Agreement to receive payments from Clients only through Relancer for 24 months from the date the Recruiter is introduced to the Client by Relancer, unless the Client or the Recruiter pays an Opt-Out-Fee.

Opt-Out-Fee is:

  1. $5000 per each Recruiter if the Client wants to hire them as an independent contractor separate from the Relancer marketplace;
  2. or 25% of the anticipated annualized salary or wages if the Client offers the Recruiter direct employment.

10. DEFINITIONS

Some definitions of capitalized terms that appear in the Terms of Service for Recruiters.

“Recruiter” means an independent contractor or an agency providing Recruitment Services. A Recruiter is a customer of Relancer with respect to use our services.

“Client” means a business seeking to hire Recruiters to obtain Recruitment Services.

“Account manager” means a representative of Relancer assisting Recruiters to find suitable Recruitment Projects.

“Recruitment Services” means any services provided by Recruiters for example sourcing leads, interviewing candidates, training and coaching Clients.

“Project” means an engagement for Recruitment Services that a Recruiter provides to a Client under a Recruitment Contract.

“Recruitment Contract” means the contractual provisions between a Client and a Recruiter governing the Recruitment Services to be performed by a Recruiter for Client for a Project.

“Service Fee” means a fee a Recruiter is charged by Relancer for each payment their Clients make to the Recruiter on a Recruitment Contract.